Job Description

Executive Assistant to CEO, Cultural Arts Organization, Houston, Texas

Our client, a well- renowned cultural arts organization, is looking for an Executive Assistant to the CEO/Director. This is an exciting opportunity to work alongside a high impact CEO and play a critical role in strategic decision-making, operations, and execution. The ideal candidate has 5+ years as an Executive Assistant in a fast-paced environment, supporting a high-energy principal, and has an interest overall in the arts. This is 5 days in the office role, with some need to attend events over the weekend from time to time. The culture is very collegial and team oriented.

About the Job

• Manage the CEO’s busy calendar and coordinate meetings
• Optimize the executive’s time and priorities, acting as gatekeeper
• Coordinate travel and logistics, including detailed itineraries
• Prioritize emails and craft emails on her behalf
• Be liaison to the board members; plan meetings including all logistics and collateral materials.
• Support internal and external stakeholders; ensure alignment of executives’ priorities with business goals
• Maintain utmost discretion and handle sensitive information professionally
• Streamline workflows and execute follow-ups on behalf of the executive
• Ad hoc projects; some personal work

About You

• 5+ years supporting a C-suite executive in fast-paced, team-oriented environment; an interest in the arts is highly desired
• Proactive and anticipatory mindset – always ten steps ahead
• High emotional intelligence and strong judgment; able to act independently
• Ultra-organized and detail-oriented with great project management skills
• Microsoft Office Suite; Tech-savvy, AI tool experience a plus
• Strong communicator, diplomat, and relationship-builder
• Discreet, and trustworthy
• Willing to work in-office 5 days a week, with some events to attend over some weekends.
• A warm engaging personality that likes to collaborate and make sure everything is done with a ‘high touch” mentality.

Base salary plus discretionary bonus, Comprehensive health benefits

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